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Group procedure:

  1. Go to http://www.rockvilleapp.com/meetings and click on your group. 

  2. Admit clients as they enter. New clients are listed on the attendance spreadsheet. If you don’t recognize someone trying to enter, let them in, ask who they are, and if they are not supposed to be there you can ask them to leave. They can always reach out to me if there is any confusion. 240-906-0121​​

    • Note that a red box means the client has been closed out noncompliant and should not be let into group. (A green box means they've completed that group compliant; purple means they were transferred to another group.) Similarly, clients whose names are highlight in YELLOW are not to be let into group due to nonpayment.​

  3. Remind clients they are required to pay their fees in order to be compliant. Document that this was stated.

  4. Fill out attendees on a sign-in sheet (phone numbers not necessary); mark attendance on the attendance spreadsheet: X with the number of classes they've attended (e.g. X1, X2, ...), or A with the number of classes they've missed (e.g., A1, A2, ...). 

  5. Save sign-in sheets and group notes to Raffi's inbox.

Documents you need

Files

Document title formats:

  • sign-in sheet:
    (group #) MM-DD-YY (1st initial of group leader 1)(1st initial of group leader 2).(# of participants)

    • example: 101 03-02-21 CS.6

    • example: 244 03-05-21 J.10

  • group notes: (group number) MM-DD-YY notes 

    • example: 101 03-02​-21 notes

    • example: 244 03-05-21 notes

Please put one client note per page. Password protection is not needed on this document.

Administrative Training Videos

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